HOW DOES NYOA WORK?

We typically have our annual meeting in November. This meeting includes the Associate Leadership Team or ALT. The annual meeting is where and when the next seasons NYOA Board members are elected. Anyone can run for any of the positions. We post on all our social media and the website a month before the meeting notify our members of the upcoming elections.  

The ALT is who votes for the NYOA Board members. The ALT includes all of the promoters, the rider reps and NYOA Board. Each person gets one vote with the exception of the President. The President doesn’t get a vote in the annual meeting unless it is needed for a tie breaker.

Also, if a Promoter holds another voting position, they DO NOT get two votes, they only get one vote.

These meeting are where the decisions for the following season are made. Things such as class changes, moving lines, rule

changes, change to our points system, and promotions. They also decide on large purchases to be used across events such as the trailers for scoring and registration. Pricing and any cost changes for pricing and pay, as well as adding or removing paid positions. A change to format would have to be done at this meeting as well. 

The committees we have, such as the competition com

Manages the ALT decisions for the race season. The board also oversees the process for those wishing to be new Promoters and well as any issues with promoters. The Board manages the assets and makes sure that during the season we have what is required at the events. This is anything from registration forms on the table to sound equipment to generators. The Board also handles series sponsorships & photographers, the Annual awards banquet and the scholarship fund. 

The Board is responsible for discipline items that are event related but not race or equipment violations. 

These are closed meetings. Your rider reps  are the rider's representatives in this meeting. After the annual meeting we write an informational post including the changes that have been passed and who the next season NYOA Board members are.

 chaired by the Series Referee current chair Brian Kinney. The competition committe handes things such as Our rules and regulations for racing ( for racers and machines), Discipline for racing infractions, and Promotions. 

 chaired by the Treasurer current chair Billie Jo Carnes  This committee oversees the scholarship application process.

 This is our largest endeavor, so we have had co-chairs with this as it is huge. Has been The Secretary and The Promoter Rep 

Cindy Davis and Chuck Reed. They over see annual awards  Banquet

 NYOA uses the checkpoint scoring program. Transponders are purchased at Registration and assigned to racers. We recommend that the transponder be placed under the helmet visor, because if placed directly on the helmet the composition of the helmet material may block the transponder signal causing you not to read through scoring. 

Also, only one transponder number can be linked to a rider. If you have multiple transponders on your helmet, they will show in the program but will not be assigned to you which can also cause issues with scoring. This is why we need you to have your number stickers in your helmet. We have a backup hand writer in scoring who is recording these to use a a backup and double check. 

Here is a list of some of the most frequent things we get questions about and who handles them. Also, if you really liked something who should get the credit. 

You can find all the contact information on our website at Nyoa.net. All of our promoter's contact information is posted on the schedule page. 

Our Rider Reps, Board members, CGR Scoring and Registration are all on the Contact Us page of the website. 

 1. Gate Times for Opening/Closing

2. Parking area where/how 

3. Camping rules enforcement 

4. Generators (65db or less & onboard ok)

5. Pit Riding rule enforcement

 (must have a pit pass or be a worker)

6. Quiet Time (10:00pm Saturday)

7. Start area 

8. Track layout and design 

9. Vendor row location

10. Registration location

11. Port-A-potties, where and how many

12. Sweeping to clear the Track after a race 

13. Towing out a broken machine

14 AA Pay out  X 5

1. Registration- Online and/or Race weekend 
2. AMA Membership sales 
3. Rules for classes and competition 
4. Public Address Team - includes the start, scoring and podiums
5. Sound Team 
6. NYOA Safety Sweepers 
7. NYOA Track Inspectors 
8. Podium champagne and setup 
9. Social media posts 
10. Online surveys after events 
11. Website 
12. Annual awards banquet 

1. No cell service 

2. Too Hot

3. Too Cold 

4. Too much rain

5. It didn't rain

6. It's too muddy 

7. Not enough mud 

8. Snow or sleet 

9. Too windy

10. No breeze

11.  I ran out of gas 

12. I had a flat tire 

13. I didn’t have money for cab fare 

14.  My tux didn’t come back from the cleaners

15. An old friend came in from outta town 

16. Someone stole my car 

(If you don't know 13-16, find a Gen Xer, they'll fill you in )

The series memberships fees

1/2 of the day rider fee 

Transponder Sales (NYOA purchases them)

A portion of the race entry fee

$5 for every racer up to 500 then 

$6 for every racer over 600

Gate entry

Pit pass fee

Race fees minus NYOA portion 

1/2 day rider fee 

Profits from merch they sell for that round of any. 

NYOA purchases & maintains the following:

Registration supplies this includes 

Computers, Cables, Printers 

Helmet stickers,

Registration forms,

Transponders 

The generator to power registration 

Also, NYOA purchases the software for online registration. 

(Note NYOA does not make any profit on the fees for online registration) 

 NYOA also is responsible and pays for the website and the surveys.  

Computers and cables 

The radios used by the scoring team and NYOA sweepers 

The flags (Green,yellow, white, & checkered)

The software needed for scoring. 

Generators for both scoring trailers 

TVs used to display race information 

Licensing and registration of the 3 trailers 

After the end of the season whatever remains is spent on the Awards banquet.

Last year NYOA spent approximately $20,000 over 10 events and then $75,000 was spent on the awards banquet.

We had trophies and awards given to the 759 riders who qualified for yearend awards.  

Unless a promoter owns the land they need to pay for land.

They will spend anywhere from 3-6 months before their event to layout and plan their event. Cut and layout race tracks and parking and vendor row. 

Equipment rental/ purchases 

Loppers 

Chains saws

4 wheelers 

Side by sides 

Bull dozers 

Mini excavators

Brush hogs 

Mowers 

Fuel for all these things 

AMA sanction 

Local permits and variances 

Race course supplies:

Stakes in the 1,000 range

Arrows 

Ribbon

Tape 

Mile markers 

Staples and staplers 

Signage and banners that are race specific 

Podium overall awards 

Races in class awards (plaques)

AA payouts X 5 

Worker shirts 

Port-a-Pottie’s 

Registration 

Radios for workers 

Scoring 

Referee

Ambulance 

Insurance 

Tractors to pull people in and out if needed

Fuel 

Repair of the track and the parking field by 

Bulldozer, excavator, and tractors 

More fuel 

Cleaning up trash and damage and reclaiming tracks this will take anywhere from 1-3 months to complete.